Tallytown Red
Cross Library |
| This comprehensive online library of disaster education, preparedness, planning and mitigation articles, brochures, fact sheets, checklists and publications was compiled from a wide variety of sources to support disaster preparedness, planning and mitigation activities in the home, neighborhood, workplace, school and community. |
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Your Disaster/Emergency Plan |
| Checklists: |
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| Emergency Phone Numbers: |
Fire ______________________
Police ______________________
Ambulance ______________________
Hospital ______________________
District Office ______________________
Local Red Cross Office ______________________ |
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| Awareness Checklist: |
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Find out which disasters could occur in your area. |
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Ask how to prepare for each disaster. |
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Ask how you would be warned of an emergency. |
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Learn your community's evacuation routes. |
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Ask about special assistance for special needs students. |
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Ask your school and district about emergency plans and build upon those. |
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Preparing an Emergency Plan:
(see also Contents of a Disaster Plan and The Disaster Planning Process) |
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Meet with staff, interested teachers and parents. |
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Discuss with dangers of fire, severe weather, earthquakes, and other emergencies. |
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Discuss how to respond to each disaster that could occur. |
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Discuss what to do about power outages and personal injuries. |
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Draw a floor plan of your library media center. Mark two escape routes. |
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Learn how to turn off the water, gas, and electricity at main switches. |
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Post emergency telephone numbers near telephones. |
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Turn on the radio for emergency information. |
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Pick one local administrator or staff member to call if separated by disaster (it is often easier to call outside than within the affected area). |
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Pick two meeting places--place near your school in case of a fire; and a place outside your area in case you cannot return to school after a disaster. |
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Take a basic First Aid and CPR Class. |
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Maintain regular back-ups of bibliographic data both onsite and off. Inform staff members of the procedure and location. |
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Order an Emergency Response and Salvage Wheel ($12.95) from the Heritage Preservation Bookstore. Side One: Action Steps outlines critical stages of disaster response, such as stabilizing the environment and assessing damage. Side Two: Salvage Steps provides practical tips for nine types of collections: books and documents, photographs, electronic records, paintings, and more. Information from the previous edition of the wheel can be found online at FEMA: Emergency Response Action Steps and General Salvage Techniques. |
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Order a ReactPak ($189) or assemble the supplies delineated in the product. You may also want to keep a supply of ResCubes or similar containers on hand ($10 - $16 each depending upon quantity) for transporting water-soaked books; they fold flat, are reusable, and hold a cubic foot of material. |
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In case of hurricanes or severe weather, unplug all computers and AV equipment. Cover with plastic or plastic bags. |
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In case of hurricanes or severe weather, put videos, computer software, and valuable items in waterproof containers. |
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Access "Before the Storm" (online) for what to do at the beginning of hurricane season, when a hurricane is forming, when there is a hurricane watch and when there is a hurricane warning. |
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Present your plan to the PTA/PTO and encourage them to develop home emergency plans and kits. Provide checklists and references as a handout. |
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Review your plan with staff at least twice a year. Update as necessary. |
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| Preparing Your Disaster Supplies Kit: |
| Prepare and emergency kit of supplies. Check and restock twice a year. |
| Preparation supplies: |
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Plastic tarps or dropcloths |
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Plastic garbage bags |
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Waterproof containers (in different sizes from ziplock bags to large storage bins or trash cans) |
| Packing supplies: |
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Cardboard boxes (if you are going to freeze or freeze dry books immediately; cardboard absorbs moisture) |
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Plastic crates (if there will be any delay in freezing) |
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Plastic garbage bags to line cardboard boxes, if plastic crates aren’t available |
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Pencils or indelible pens or markers for marking boxes |
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Freezer or wax paper |
| Air-drying supplies: |
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Paper towels or unprinted newspaper or blotting paper, for interleaving |
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Bone folders and microspatulas for separating wet pages |
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Fishline or clothesline for hanging books or documents |
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Electric fans |
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Dehumidifiers |
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Heavy duty electric cords |
| Cleaning supplies: |
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Paper toweling |
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Sponges, mops and pails |
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Rubber gloves |
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Respirator or mask |
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Goggles |
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New plastic garbage cans (or plastic trays or dishpans) filled with clean cold water for rinsing mud covered materials |
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Protective clothing |
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Lysol cleaner or spray, for cleaning and spraying dirty or moldy storage areas |
| Miscellaneous needs: |
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First aid kit |
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Flashlights |
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Carts for transporting loaded boxes |
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Cleared area and tables in which to sort, clean and pack materials |
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| Preparing an Escape Plan: |
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Develop an escape plan by drawing a floor plan of your school and library media center. Using a black or blue pen, show the location of doors, windows, stairways, and large furniture. Indicate the location of emergency supplies (Disaster Supplies Kit), fire extinguishers, smoke detectors, collapsible ladders, first aid kits, and utility shutoff points. |
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Use a colored pen to draw a broken line charting at least two escape routes. Finally, mark a place outside of the school where staff and students should meet in case of fire. |
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Practice emergency evacuation drills with all staff and students at least two times each year. Designate different spots for the "fire" to help students understand the need for alternate routes. |
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| Fire Safety Guidelines: |
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Plan two escape routes out of the library media center and out of the school. |
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Teach staff and students to stay low to the ground when escaping from a fire. |
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Teach staff and students never to open doors that are hot. In a fire, feel the bottom of the door with the palm of your hand. If it is hot, do not open the door. Find another way out. |
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Install smoke detectors. Test smoke detectors once a month. Change batteries at least once a year. (In the fall when returning from daylight savings time is a good idea.) |
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Check electrical outlets. Do not overload outlets. |
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Know where nearest fire extinguisher is located. |
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| What is dPlan? |
dPlan is a free Web-based fill-in-the-blank program for writing institutional disaster plans. It was created, tested, and refined by the Northeast Document Conservation Center (NEDCC) and the Massachusetts Board of Library Commissioners (MBLC), with funding from the Institute of Museum and Library Services and the National Center for Preservation Technology and Training.
How does dPlanwork?
Log on to www.dplan.org and enter your institutions’ information into a template that guides you through the creation of a comprehensive disaster plan. Explore dPlan’s features in an introductory demo on the homepage.
dPlan’s easy-to-use program automatically supplies language for a final plan. The resulting printable, customized disaster plan contains checklists of all disaster procedures, salvage priorities, preventive maintenance schedules, current contact information for personnel, insurance and IT help, as well as a list of supply sources and emergency services.
Once completed, your password-protected plan is stored on a secure server so it can be updated on a regular basis. An automatic email is sent every six months to remind you to update your plan.
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| Available on Loan |
SOLINET Preservation Services offers for loan a selection of audiovisual programs dealing with the preservation and conservation of library and archival materials.
The programs include videotapes and slide/tape programs that have been chosen for their accuracy and appropriateness for supporting general user education and staff training.
"The Preservation Survey: A First Step in Saving Your Collections"
"Preventive Conservation in Museums: Disaster Contingency Planning"
"Be Prepared: Security and Your Library"
"Culture Shock"
"Into the Future: On the Preservation of Knowledge in the Electronic Age"
Loan Terms and Costs
Each program is available for a loan period of up to two weeks
$5 per program for SOLINET members ($10 for non-members) |
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